Royal Concertgebouw Orchestra Amsterdam
Royal Concertgebouw Orchestra Amsterdam

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Privacy policy for applicants

The Royal Concertgebouw Orchestra attaches great importance to applicants’ privacy. The Royal Concertgebouw Orchestra’s privacy policy, outlined below, explains how we treat your personal data. In all cases, we process your personal data in accordance with the General Data Protection Regulation and ensure that our policy is up to date, reflecting any changes in legislation.

1. Scope of application

This privacy policy applies to the partially or fully automated processing of personal data collected by the Royal Concertgebouw Orchestra from its applicants. ‘Personal data’ is taken to mean any information pertaining to an identified or identifiable natural person. We recommend that you read this privacy policy carefully so that you are aware of what personal data are processed, for what purposes and how we manage personal data.

2. Purpose

The purpose of collecting, processing and using your personal data during the application process has a legal basis. The Royal Concertgebouw Orchestra collects and processes only those data which are necessary for fulfilling this legal purpose and basis.

  • Your personal data are collected and processed in the system containing applicant records for the purpose of implementing and overseeing your application. This processing is necessary for recruitment and selection procedures, enabling us, for instance, to contact applicants to schedule interviews or to pass on information about a vacancy to applicants. We also process your data in order to respond to any requests, comments or questions you may have.
  • We may use your personal data to safeguard the legitimate interests of the Royal Concertgebouw Orchestra, such as a screening procedure for the security and management of our business operations.
  • We may also use your personal data to comply with legal requirements.
3. Applicants’ data

The following types of personal data may be collected and processed:

  • General personal details such as surname, first name, initials, address, email address, telephone number, date of birth and gender.
  • Details concerning your application, such as the information contained in your covering letter and CV. These include education and training, work experience and employment history, any references, language skills, hobbies and interests. The Royal Concertgebouw Orchestra expressly does not process any private or sensitive personal data regarding such things as religion or belief, racial or ethnic background, political affiliation, sexual orientation or trade union membership.
  • Other personal data which you choose to share with us during the application process.

In limited circumstances, we may seek your consent to process certain personal data. In such an event, we will provide you with all details regarding the personal data in question and the reason for which we need them. One example is a possible screening, it being in the interests of the Royal Concertgebouw Orchestra to select and employ trustworthy and certified personnel for security purposes.

4. Processing and managing your personal data

The Royal Concertgebouw Orchestra is responsible for ensuring that the processing and management of your personal data are carried out in an effective and efficient manner. The Human Resources Department is charged with the actual management of personal data. We take appropriate technical and organisational measures to protect against loss and any form of unlawful processing of your data. Personal data are processed solely in accordance with the law and this policy and in an appropriate and conscientious way, and collected only for the purposes set out in this policy. Personal data must be adequate and relevant; no additional personal data will be processed or collected from you than is necessary for record-keeping purposes.

We do not, in principle, pass on your personal data to third parties except and unless we have first obtained your express consent, notwithstanding any legal requirement to that effect. 

Any individual who is involved in implementing this policy and the application process and who is given access to personal data which he/she knows, or can reasonably assume, is of a confidential nature, and who is not already bound by a duty of confidentiality with respect to personal data by virtue of his/her profession, position or any legal requirement is obliged to keep such data confidential. This includes relevant departments and individuals involved in the application process.

5. Retention period

The personal data contained in the applicant’s records will be deleted upon request of the person concerned and, in any event, no later than one month after the application procedure has ended. Once the applicable retention period has expired, your personal data will be safely deleted and destroyed.

6. Rights

Under all applicable legislation and regulations, you have certain rights relating to your personal data:

  • Right of access: you have the right to access processed data relating to you personally.
  • Right to rectification: we will correct, supplement, delete or secure your data if and to the extent that the data are factually incorrect, incomplete for processing purposes, irrelevant or include more than is necessary for record-keeping purposes, or are otherwise processed in violation of any legal requirement. We will process your rectification or addition, or delete or secure your data at the earliest possible opportunity, and no later than four weeks after receipt of your request.
  • Right to file a complaint: you have the option of filing a complaint with the supervisory authority if you believe your personal data are being processed in violation of this privacy statement.
7.      Contact

Should you have any questions about this privacy policy or about the way in which we process your personal data, or should you wish to exercise the aforementioned rights, please contact the Royal Concertgebouw Orchestra at peno@concertgebouworkest.nl.

This privacy policy will be amended from time to time to reflect changes to existing legislation. The latest version is available at www.concertgebouworkest.nl/en/job-openings.